Wedding catering is a major expense for any couple planning to tie the knot. The cost of catering can vary widely depending on a number of factors, including the number of guests, the type of food and drinks served, and the location of the wedding. In this article, we will provide an overview of the average cost of wedding catering and discuss the factors that can affect the price.
According to The Knot's 2023 Real Weddings Study, the average cost of wedding catering in the United States is $70 per guest. However, this number can vary significantly depending on the region of the country and the type of wedding you are planning. For example, weddings in large cities tend to be more expensive than weddings in rural areas, and formal weddings with a sit-down dinner will typically cost more than casual weddings with a buffet-style meal.
In the next section, we will discuss the factors that can affect the cost of wedding catering in more detail. We will also provide tips on how to save money on your wedding catering without sacrificing quality.
Average Cost of Wedding Catering
The average cost of wedding catering in the United States is $70 per guest. However, this number can vary significantly depending on a number of factors, including:
- Number of guests
- Type of food and drinks served
- Location of the wedding
- Type of service (buffet, sit-down dinner, etc.)
- Day of the week and time of year
- Experience and reputation of the caterer
- Whether or not alcohol is included
- Any special requests or dietary restrictions
- Taxes and gratuities
It is important to factor in all of these factors when budgeting for your wedding catering. By doing so, you can avoid any unexpected costs and ensure that you have a delicious and memorable meal on your big day.
Number of guests
The number of guests is one of the most important factors that will affect the cost of your wedding catering. The more guests you have, the more food and drinks you will need, and the higher the cost will be. For example, a wedding with 100 guests will typically cost more to cater than a wedding with 50 guests.
There are a few things you can do to save money on catering for a large number of guests. One option is to choose a buffet-style meal instead of a sit-down dinner. Buffet meals are typically less expensive per person, and they allow guests to choose the foods that they want. Another option is to limit the number of courses that you serve. A three-course meal will typically cost more than a two-course meal.
If you are having a small wedding, you may be able to save money by choosing a more upscale menu. Smaller weddings can often afford to spend more per person on food and drinks, since the overall cost will be lower. However, it is important to stay within your budget, even if you are having a small wedding.
No matter how many guests you have, it is important to get quotes from multiple caterers before making a decision. This will help you to ensure that you are getting the best possible price for your wedding catering.
Type of food and drinks served
The type of food and drinks that you serve at your wedding will also affect the cost of catering. More elaborate dishes and premium drinks will typically cost more than simpler fare. For example, a wedding with a prime rib dinner and an open bar will typically cost more than a wedding with a chicken dinner and a cash bar.
There are a few things you can do to save money on food and drinks without sacrificing quality. One option is to choose seasonal foods. Seasonal foods are typically less expensive than out-of-season foods. Another option is to choose dishes that can be made in bulk. Bulk dishes are typically less expensive per person than individual dishes.
You can also save money on drinks by limiting the number of premium drinks that you offer. For example, you could offer a signature cocktail or two, and then have a cash bar for other drinks. You can also save money by choosing wine and beer over hard liquor.
No matter what type of food and drinks you choose, it is important to stay within your budget. Be sure to get quotes from multiple caterers before making a decision, and be sure to ask about any discounts or promotions that they may be offering.
Location of the wedding
The location of your wedding can also affect the cost of catering. Weddings in large cities tend to be more expensive than weddings in rural areas. This is because the cost of living is higher in large cities, and this increased cost is passed on to vendors, including caterers.
- City weddings
Weddings in large cities can cost significantly more than weddings in rural areas. This is because the cost of living is higher in large cities, and this increased cost is passed on to vendors, including caterers. For example, a wedding with 100 guests in New York City could cost around $10,000 to cater, while the same wedding in a rural area could cost around $5,000.
- Destination weddings
Destination weddings can be even more expensive than city weddings. This is because couples often have to pay for the travel and lodging of their guests in addition to the cost of catering and other wedding expenses. For example, a wedding with 100 guests in Hawaii could cost around $20,000 to cater, while the same wedding in a local venue could cost around $10,000.
- Backyard weddings
Backyard weddings are typically the most affordable type of wedding to cater. This is because couples can often use their own backyard space and provide their own food and drinks. However, couples should still be aware of the potential costs of renting equipment, such as tables, chairs, and tents.
- Restaurant weddings
Restaurant weddings can be a good option for couples who want a more intimate and affordable wedding. Many restaurants offer wedding packages that include food, drinks, and other services. Couples should be sure to get a quote from the restaurant before booking, as the cost of catering can vary depending on the restaurant and the menu.
No matter where you choose to get married, it is important to factor in the cost of catering when budgeting for your wedding. Be sure to get quotes from multiple caterers and compare prices before making a decision.
Type of service (buffet, sit-down dinner, etc.)
The type of service that you choose for your wedding can also affect the cost of catering. Buffet meals are typically less expensive than sit-down dinners, because they require less staff and less elaborate food preparation. Family-style meals are also less expensive than sit-down dinners, because they are served on platters that are passed around to guests.
- Buffet
Buffet meals are a good option for couples who want to save money on catering. Buffet meals allow guests to choose the foods that they want, and they can also help to speed up the meal service. However, buffet meals can be less formal than sit-down dinners, and they may not be suitable for all types of weddings.
- Sit-down dinner
Sit-down dinners are more formal than buffet meals, and they typically cost more. Sit-down dinners require more staff and more elaborate food preparation. However, sit-down dinners can be a good option for couples who want a more traditional and elegant wedding.
- Family-style meal
Family-style meals are a good compromise between buffet meals and sit-down dinners. Family-style meals are served on platters that are passed around to guests, and guests can choose the foods that they want. Family-style meals are less formal than sit-down dinners, but they are more formal than buffet meals.
- Cocktail reception
Cocktail receptions are a good option for couples who want a more casual and informal wedding. Cocktail receptions typically feature passed hors d'oeuvres and drinks, and guests can mingle and socialize. Cocktail receptions are less expensive than sit-down dinners or buffet meals, but they may not be suitable for all types of weddings.
No matter what type of service you choose, it is important to factor in the cost of catering when budgeting for your wedding. Be sure to get quotes from multiple caterers and compare prices before making a decision.
Day of the week and time of year
The day of the week and time of year that you get married can also affect the cost of catering. Weddings on weekends are typically more expensive than weddings on weekdays. This is because caterers are in higher demand on weekends, and they can charge more for their services.
The time of year that you get married can also affect the cost of catering. Weddings during peak season (May-October) are typically more expensive than weddings during off-season (November-April). This is because caterers are in higher demand during peak season, and they can charge more for their services.
If you are looking to save money on catering, consider getting married on a weekday or during off-season. You may also want to consider having a brunch or lunch wedding, as these types of weddings are typically less expensive than evening weddings.
No matter what day of the week or time of year you choose to get married, it is important to factor in the cost of catering when budgeting for your wedding. Be sure to get quotes from multiple caterers and compare prices before making a decision.
Experience and reputation of the caterer
The experience and reputation of the caterer that you choose can also affect the cost of catering. More experienced and reputable caterers will typically charge more for their services. However, they may also be more likely to provide you with high-quality food and service.
- Experience
The experience of the caterer is an important factor to consider when choosing a caterer. More experienced caterers will be more likely to have the skills and knowledge to execute your wedding menu flawlessly. They will also be more likely to be able to accommodate any special requests that you may have.
- Reputation
The reputation of the caterer is another important factor to consider. You can read online reviews to get a sense of what other couples have thought of the caterer's food and service. You can also ask for referrals from friends or family members who have used the caterer in the past.
- Awards and accolades
Some caterers have won awards or accolades for their food and service. These awards can be a sign of the caterer's quality and experience. However, it is important to keep in mind that not all good caterers have won awards.
- Insurance and licensing
It is important to make sure that the caterer that you choose is insured and licensed. This will protect you in the event of any accidents or incidents that may occur during your wedding.
When you are interviewing caterers, be sure to ask about their experience, reputation, and insurance. You should also ask for references from past clients. This will help you to make an informed decision about which caterer is right for your wedding.
Whether or not alcohol is included
Whether or not alcohol is included in the cost of catering can also affect the overall price. If you are planning to have an open bar, the cost of catering will be higher than if you are only serving beer and wine. You should also factor in the cost of any signature cocktails that you may want to serve.
- Open bar
An open bar is a great way to ensure that your guests have plenty of drinks to enjoy. However, open bars can be expensive. The cost of an open bar will depend on the number of guests you have, the types of alcohol you serve, and the length of time that the bar will be open.
- Limited bar
A limited bar is a good option for couples who want to save money on alcohol. With a limited bar, you can choose to only serve beer and wine, or you can offer a limited selection of cocktails. You can also limit the number of hours that the bar will be open.
- Cash bar
A cash bar is the most affordable option for alcohol. With a cash bar, guests will have to pay for their own drinks. This can help to keep the cost of catering down, but it can also be seen as less hospitable.
- BYOB
BYOB (bring your own booze) is the most budget-friendly option for alcohol. With BYOB, guests will bring their own alcohol to the wedding. This can save you a lot of money on catering, but it can also be more difficult to manage.
When making your decision about whether or not to include alcohol in the cost of catering, you should consider your budget, the type of wedding you are having, and the preferences of your guests.
Any special requests or dietary restrictions
Any special requests or dietary restrictions that you may have can also affect the cost of catering. For example, if you have a large number of guests with dietary restrictions, you may need to hire a caterer who specializes in those types of diets. This can increase the cost of catering.
- Dietary restrictions
If you have guests with dietary restrictions, you will need to make sure that the caterer can accommodate those restrictions. This may mean providing gluten-free, vegan, or kosher options. The cost of accommodating dietary restrictions will vary depending on the specific restrictions and the number of guests with those restrictions.
- Special requests
If you have any special requests, such as a custom cake or a particular type of cuisine, you will need to make sure that the caterer can accommodate those requests. Special requests may increase the cost of catering, so it is important to discuss your requests with the caterer beforehand.
- Tasting
If you have any special requests or dietary restrictions, it is a good idea to ask the caterer for a tasting. This will allow you to sample the food and make sure that it meets your expectations.
- Contract
Once you have chosen a caterer, be sure to get everything in writing. The contract should include the menu, the price, and any special requests or dietary restrictions that you have.
By following these tips, you can help to ensure that your wedding catering is delicious, affordable, and meets the needs of all of your guests.
Taxes and gratuities
Taxes and gratuities can also add to the cost of wedding catering. Sales tax is typically charged on all food and beverage purchases. In addition, it is customary to tip the catering staff 15-20%. You can either include the tip in the cost of catering or you can give it to the staff directly.
- Sales tax
Sales tax is typically charged on all food and beverage purchases. The amount of sales tax will vary depending on the location of the wedding.
- Gratuity
It is customary to tip the catering staff 15-20%. You can either include the tip in the cost of catering or you can give it to the staff directly.
- Service charge
Some caterers may add a service charge to the bill. This is typically a percentage of the total cost of the catering. The service charge is meant to cover the cost of gratuities for the catering staff.
- Automatic gratuity
Some caterers may automatically add a gratuity to the bill. This is typically done for large events. The automatic gratuity is usually 15-20% of the total cost of the catering.
When budgeting for your wedding catering, be sure to factor in the cost of taxes and gratuities. You should also ask the caterer about any service charges or automatic gratuities that may apply.
FAQ
Here are some frequently asked questions about the average cost of wedding catering:
Question 1: How much does wedding catering cost?
Answer: The average cost of wedding catering in the United States is $70 per guest. However, this number can vary significantly depending on a number of factors, including the number of guests, the type of food and drinks served, and the location of the wedding.
Question 2: What are some ways to save money on wedding catering?
Answer: There are a number of ways to save money on wedding catering, including choosing a buffet-style meal instead of a sit-down dinner, limiting the number of courses that you serve, and choosing seasonal foods.
Question 3: What should I look for when choosing a wedding caterer?
Answer: When choosing a wedding caterer, you should consider their experience, reputation, and insurance. You should also ask for references from past clients.
Question 4: What are some special requests that I can make to my wedding caterer?
Answer: You can make a variety of special requests to your wedding caterer, such as requesting a custom cake or a particular type of cuisine. However, it is important to discuss your requests with the caterer beforehand to make sure that they can accommodate them.
Question 5: What are some tips for planning a wedding catering menu?
Answer: When planning a wedding catering menu, you should consider the dietary restrictions of your guests and your own personal preferences. You should also make sure to choose a menu that is both delicious and affordable.
Question 6: What are some common mistakes to avoid when planning wedding catering?
Answer: Some common mistakes to avoid when planning wedding catering include not budgeting enough money, not booking the caterer early enough, and not having a clear idea of what you want.
By following these tips, you can help to ensure that your wedding catering is delicious, affordable, and meets the needs of all of your guests.
Now that you have a better understanding of the average cost of wedding catering, you can start planning your own wedding menu. Here are a few tips to help you get started:
Tips
Here are a few tips to help you save money on wedding catering without sacrificing quality:
Tip 1: Choose a buffet-style meal. Buffet-style meals are typically less expensive than sit-down dinners. This is because they require less staff and less elaborate food preparation.
Tip 2: Limit the number of courses that you serve. A three-course meal will typically cost more than a two-course meal. So, if you are on a budget, consider limiting the number of courses that you serve.
Tip 3: Choose seasonal foods. Seasonal foods are typically less expensive than out-of-season foods. So, when planning your wedding menu, be sure to consider what foods are in season.
Tip 4: Ask about discounts and promotions. Many caterers offer discounts and promotions for weddings. So, be sure to ask about these when you are getting quotes from caterers.
By following these tips, you can help to ensure that your wedding catering is delicious, affordable, and meets the needs of all of your guests.
Planning your wedding catering can be a daunting task, but it doesn't have to be. By following these tips, you can save money and ensure that your guests have a delicious and memorable meal.
Conclusion
The average cost of wedding catering in the United States is $70 per guest. However, this number can vary significantly depending on a number of factors, including the number of guests, the type of food and drinks served, and the location of the wedding.
If you are on a budget, there are a number of ways to save money on wedding catering, such as choosing a buffet-style meal, limiting the number of courses that you serve, and choosing seasonal foods. You can also ask about discounts and promotions from caterers.
No matter what your budget is, it is important to plan your wedding catering carefully. By following the tips in this article, you can help to ensure that your guests have a delicious and memorable meal.
Congratulations on your engagement! We wish you all the best in planning your wedding.